Find where project margin and billable time are being lost.
Aigenrix identifies, quantifies and prioritises economic leakage in utilisation, pricing and billing before any implementation begins.
30 minutes, free and without obligation. The purpose is to assess whether a Profit Recovery Sprint is justified.
Professional-services leakage mapped to the four categories we quantify
These are possible diagnostic areas, not guaranteed losses — the Sprint establishes which ones are material in your business. Each issue is listed once, under the category where the money is lost. Bench cost and low utilisation are the cost and revenue views of the same idle capacity, so the Sprint quantifies that capacity once, not twice.
Margin leakage
- →Poor project margin by client or service line
- →Scope creep — additional work delivered but not billed
- →Write-offs
- →Unprofitable clients
- →Weak pricing
- →Fixed-fee and project overruns
- →Under-recovered senior time — senior hours delivered but not recovered in fees
Working-capital inefficiency
- →Delayed billing
- →DSO
Revenue leakage
- →Low utilisation — sellable capacity that is never sold
- →Low billability — paid hours absorbed by non-billable work
Operational inefficiency
- →Poor capacity allocation — the wrong people and seniority on the wrong work
- →Bench cost — payroll carried for staff not allocated to client work
How each leakage type is actually detected
Utilisation and billability leakage
- →Paid hours vs. available capacity
- →Billable hours vs. paid hours
- →Non-billable time by role and activity
Project margin and rate realisation
- →Budgeted vs. actual hours by project
- →Scope changes actually billed vs. change-order frequency
- →Realised rate vs. standard rate
- →Write-offs by project and client
- →Fixed-fee project P&L vs. plan
Billing and DSO leakage
- →Time from work performed to invoice issued
- →Invoice ageing
- →Dispute and credit-note frequency
Capacity allocation
- →Staffing plan vs. actual allocation
- →Bench time by role and level
- →Senior-time allocation to low-value tasks
Data inputs, not software integrations
- →Project data
- →Time entries
- →Payroll and cost rates
- →Billing data
- →Contracts
- →Utilisation data
- →Accounts receivable
- →Project P&L
These are data inputs the Sprint works from, read from the systems you already run — not new integrations or instrumentation.
We trace symptoms back to their operational cause
Low project margin→scope creep→weak change control→unrecovered senior hours→fixed-fee overrun
Inconsistent time-entry discipline→understated billable hours→under-recovered revenue→margin leakage
Ad hoc staffing decisions→poor capacity allocation→bench cost→operational inefficiency
Delayed invoicing process→billing lag→extended DSO→working-capital inefficiency
What can happen once a leakage source is confirmed
Not every finding needs the same fix, and not every fix requires AI. The Sprint identifies which mechanism actually applies before recommending one.
How the financial effect is verified
Baseline → intervention → post-intervention measurement → realised financial effect
Identified leakage is an economic opportunity, not a guaranteed result. Realised effect is only confirmed once it is measured against the agreed baseline after implementation.
How the Sprint works for a professional-services firm
The same Aigenrix methodology applied to your project, time and billing data — not a different product for professional services. This applies equally to IT agencies, consulting firms, marketing agencies, engineering services and accounting or advisory firms.
Establish the baseline
Current financial and operational performance — pulled from the systems you already run, not a client questionnaire. The reference point every later number is measured against.
Identify economic problems
Locate the economically material losses or inefficiencies in margin, cash, revenue and operations — not a generic checklist, the ones your data actually shows.
Trace the underlying causes
Separate what the data directly shows from what still needs validation — observed facts, causal hypotheses, and evidence-supported causes.
Quantify recoverable value
Separate total economic exposure from the addressable portion management can influence, and from the value that evidence and feasibility indicate may realistically be captured.
Build the recovery case
Define the intervention, implementation cost, expected benefit range, payback, confidence level and validation KPI — the investment case a funding decision can actually be made on.
Is this a good fit for your business?
- →Approximately 20–250 employees
- →Approximately €3M–€50M annual revenue
- →Multiple projects, clients or service lines
- →Usable time-tracking, billing or project data
- →Management wants measurable economics, not just a diagnosis
- →The business can act on findings once they are confirmed
Especially relevant when
- →Utilisation or billability feels persistently low
- →Project margin varies significantly without a clear reason
- →Write-offs recur at quarter-end without a clear pattern
- →DSO has been drifting upward
See the methodology before you commit
One relevant engagement is published: a profit and operational diagnostic of an EU service business. You can also review the illustrative Sample Recovery Analysis used across every Aigenrix engagement.
Conducted before the current Aigenrix operating model; its recommendations had not been measured against a post-change baseline at the time of writing.
Find out what project and utilisation leakage is costing you
A Profit Recovery Sprint quantifies the exposure, prioritises what is worth fixing, and builds the investment case — before any implementation commitment.
30 minutes, free and without obligation. The purpose is to assess whether a Profit Recovery Sprint is justified.
Prefer email? team@aigenrix.com